NEWTON FALLS, Ohio (WKBN) – All of the boxes filed away at the Newton Falls Municipal Court will soon be a thing of the past, as the court goes paperless.
The court will make room by putting all of its old documents into one database on the computer.
“The process we’re at right now, there’s a lot of documents that were hard-copy paper I’d give to the defendant, or plaintiff, or whoever is in front of me, and we’d keep paper files,” said Municipal Court Judge Philip Vigorito.
Those files, in stacks of boxes or filing cabinets, are starting to take over office space and the building’s basement.
“Last year, we had 7,000 cases. That’s a lot of paper,” Vigorito said. “A couple years ago, we had 11,000 cases. Those vary every year, but when you have a 50-year retention requirement, you need to find space to put these things.”
The court based its decision to move electronic after seeing success at a court in Garfield Heights, according to Deputy Clerk Janice Williams.
“Garfield Heights is all-electronic,” Williams said. “I sent several members of my staff up there to kind of review and show us around and show how the system works. Very impressive.”
Williams said, so far, it has been a smooth transition.
“It’s saving us time. Instead of us having to get supplies and everything on your desk on a regular basis, everything is right at your fingertips on the computer system,” she said.
With the new system in place, State Highway Patrol can also send its tickets electronically, without having to mail or hand-deliver anything to the court.