YOUNGSTOWN, Ohio (WKBN) — Youngstown City Schools’ chief financial officer said he’s taking steps to ensure a payroll processing glitch doesn’t happen again.
Last month, some employees at the school district had a delay in receiving their paychecks due to what a district spokeswoman called a “routing glitch.”
Friday is the first payday since the glitch.
Greg Slemons, the city school district’s chief financial officer, said he plans to switch the district’s two main bank accounts over to the same financial institution in order to streamline the process. Currently, the district had a payroll account and a general checking account at two different banks.
“At this point, we have two bank accounts…at one institution has our bank account, the other that has our regular budgetary account, so there’s no checks and balances,” he said. “If you have both accounts in the same banking institution, that alleviates those overdraft-type situations.”
He expects the process of moving both accounts to one bank to be completed between the end of March and mid-April.
For now, Slemons said he is ensuring the payroll account has sufficient reserves to cover the payroll. The glitch last month caused the payroll account to have insufficient funds.
“By just putting some internal controls in that…might not have been in place prior to that and just tightening the system up,” he said.
In the weeks following the glitch, Slemons has been working with bank representatives so if bank personnel spot an issue, someone will be notified immediately.
“When I say specific communication, that’s talking to somebody. Not just throwing an email out or a text out and assuming it’s been received, but making sure there’s a reply back and we’ve taken care of the situation.”
Youngstown Schools CEO Krish Mohip said it’s unfortunate the payroll glitch happened in the first place.
“But if it was going to happen, I’m glad Greg was here to take care of it, do it quickly and implement safeguards to make sure it never happens again. Youngstown City School District employees work hard and they should be able to depend on getting paid when they are supposed to get paid.”
Slemons assured employees the district is paying any overdraft fees incurred as a result of the problem and promised this will never happen again.